Our home city
Corporate Event Planner in Ottawa
Ottawa is where we are based. That means venue relationships, crew we have worked with repeatedly, and a team that can be on site the same morning if something needs solving in person. We plan and deliver corporate events, conferences and association events across the National Capital Region.
- Typical project value
- CAD $5,000 to $500,000
- Ideal lead time
- 8 to 24 weeks before the event date
- Capacity
- 20 to 2,000+ attendees
- Coverage
- Ottawa, Toronto, Montreal, Vancouver, Calgary and nationwide
Pick a time that suits you
What is included
Conferences and association events
Multi-day agendas, delegate registration, speaker management and sponsor delivery.
Corporate and client events
Client evenings, awards, launches, town halls and leadership offsites.
Venue sourcing across the NCR
Downtown hotels, conference centres, heritage venues and unconventional spaces on both sides of the river.
Production and build
Staging, AV, lighting, scenic and custom build under the same contract.
Local
Based here, not visiting
Our office is at Suite 401, 222 Queen St, Ottawa. Site visits, venue walk-throughs and supplier meetings happen in person, and our team is on site well before doors.
Standard
Costed plans and a locked run of show
The same discipline we apply nationally: a line-by-line budget, a named on-site lead and a run of show agreed before anything gets built.
- In-person site visits
- Local supplier network
- Named on-site lead
- Final reconciliation
How we work
- 01
Scoping call
A short call to establish the format, the date, the headcount, the venue position and the budget band. If we are not the right fit for the brief we say so on that call rather than three weeks later.
- 02
Concept and costed plan
You receive a written concept with a line-by-line budget, a supplier position and a delivery timeline. Everything proposed is designed to survive a real venue, a real load-in window and a real room.
- 03
Build and production
Suppliers are contracted, drawings are approved, technical is specced and the run of show is locked. You get a single point of contact rather than a supplier list to chase.
- 04
On-site delivery
Our team is on site for load-in, rehearsal, live delivery and de-rig. Issues are handled without being escalated to you mid-event.
- 05
Reconciliation
A final budget reconciliation and a debrief covering what worked, what we would change and what to lock earlier next time.
Send us the brief
The more of this we have up front, the faster we can tell you whether we are the right fit and what it is likely to cost. If we are not right for the brief we will say so.
- Suite 401, 222 Queen St, Ottawa, ON K1P 5V9, Canada
- CA: +13437005058
- info@pearllemongroup.com
Frequently Asked Questions
Where are you based in Ottawa?
Suite 401, 222 Queen St, Ottawa, ON K1P 5V9.
Do you work with association clients?
Yes — AGMs, member conferences and multi-day association programmes are a regular format for us.
Can you deliver bilingual events in the NCR?
Yes, in both official languages where the audience requires it.
What is your minimum project size?
Around CAD $5,000. Below that, a venue coordinator is usually the better option and we will say so.
Related services
Corporate Events Montreal
Corporate Event Planner in Montreal
Corporate event planner in Montreal for conferences, galas, client events and launches. Bilingual delivery, costed plans, one accountable owner. Book a call.
Corporate Events Toronto
Corporate Event Planner in Toronto
Corporate event planner in Toronto for conferences, awards evenings, client events and leadership summits. Costed plans, one accountable owner. Book a call.
Conference Management
Conference Organiser and Conference Management
Professional conference organiser for Canadian corporate and association conferences: agenda, speakers, delegates, AV, sponsors and on-site delivery. Book a call.
Book a scoping call
Twenty minutes to establish the format, the date, the headcount and the budget band. You will leave the call knowing whether this is a fit and what happens next.
Prefer email? Write to info@pearllemongroup.com or use the booking page.