Vancouver
Corporate Event Planner in Vancouver
Vancouver's venue mix rewards events that are designed for the space rather than dropped into it — waterfront convention space, hotel ballrooms, galleries and industrial rooms all behave differently. We plan and deliver corporate events in Vancouver end to end.
- Typical project value
- CAD $5,000 to $500,000
- Ideal lead time
- 8 to 24 weeks before the event date
- Capacity
- 20 to 2,000+ attendees
- Coverage
- Ottawa, Toronto, Montreal, Vancouver, Calgary and nationwide
Pick a time that suits you
What is included
Venue sourcing across Metro Vancouver
Shortlists built against capacity, access, technical limits and catering rules, then negotiated.
Conferences and summits
Multi-session agendas, speaker management, delegate flow and technical production.
Client events and launches
Formats designed around the conversations and coverage you need.
Production and build
Staging, AV, lighting and scenic delivered under the same contract as the planning.
Time zone reality
A Vancouver event managed on Vancouver time
Being coordinated from three time zones away is a real risk on the west coast. We schedule the delivery team and supplier contact to the local day, and a named lead travels for load-in, rehearsal and the live event.
Control
The same standard we hold in Ottawa and Toronto
Same costed plan, same run of show, same on-site accountability regardless of which city the event lands in.
- Named on-site lead
- Locked run of show
- Line-by-line budget
- Final reconciliation
How we work
- 01
Scoping call
A short call to establish the format, the date, the headcount, the venue position and the budget band. If we are not the right fit for the brief we say so on that call rather than three weeks later.
- 02
Concept and costed plan
You receive a written concept with a line-by-line budget, a supplier position and a delivery timeline. Everything proposed is designed to survive a real venue, a real load-in window and a real room.
- 03
Build and production
Suppliers are contracted, drawings are approved, technical is specced and the run of show is locked. You get a single point of contact rather than a supplier list to chase.
- 04
On-site delivery
Our team is on site for load-in, rehearsal, live delivery and de-rig. Issues are handled without being escalated to you mid-event.
- 05
Reconciliation
A final budget reconciliation and a debrief covering what worked, what we would change and what to lock earlier next time.
Send us the brief
The more of this we have up front, the faster we can tell you whether we are the right fit and what it is likely to cost. If we are not right for the brief we will say so.
- Suite 401, 222 Queen St, Ottawa, ON K1P 5V9, Canada
- CA: +13437005058
- info@pearllemongroup.com
Frequently Asked Questions
Do you have people in Vancouver?
We work with vetted local suppliers and crew in Metro Vancouver, and a named lead from our team travels for delivery. Travel costs are shown as a budget line.
Can you handle a conference at the convention centre?
Yes — multi-room agendas, delegate registration, technical production and sponsor delivery.
What is the typical budget range?
Projects generally run from CAD $5,000 up to around half a million for large multi-day conferences.
How early should we engage you?
Eight weeks for a single-day event, sixteen to twenty-four for a multi-day conference.
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Book a scoping call
Twenty minutes to establish the format, the date, the headcount and the budget band. You will leave the call knowing whether this is a fit and what happens next.
Prefer email? Write to info@pearllemongroup.com or use the booking page.