National event production
Event Production Company in Canada
We provide event production across Canada for conferences, corporate events, launches and multi-city programmes. Staging, audio, lighting, video, scenic, rehearsal and show calling are designed as one system, with regional crew and suppliers managed to a single production standard.
- Typical production value
- CAD $10,000 to $500,000
- Ideal lead time
- 8 to 24 weeks
- Event scale
- Executive meetings to 2,000+ attendee programmes
- Coverage
- Ottawa, Toronto, Montreal, Vancouver, Calgary and nationwide
Figures shown are indicative ranges based on comparable projects. Every quote is priced individually after a call.
Pick a time that suits you
What is included
Technical design and costed specification
Room plans, stage and screen layouts, audio coverage, lighting, power and rigging requirements documented before suppliers quote.
Staging, AV, lighting and video
A coordinated technical package for speech, content playback, scenic impact and reliable operation rather than disconnected equipment orders.
Scenic and branded environments
Stage sets, backdrops, registration environments and branded structures designed to fit the venue access, build window and touring plan.
Rehearsal and show calling
A written cue stack, speaker checks, playback testing and an accountable show caller coordinating every department live.
Regional crews and suppliers
Local production partners contracted to the same specification, with one lead responsible for quality and communication across cities.
Load-in, de-rig and reconciliation
Crew schedules built around venue windows, on-site production management and a final comparison of actual costs against the approved plan.
National consistency
One show standard, adapted to each Canadian venue
A national programme should feel consistent without pretending every room is the same. Ceiling height, power, rigging, in-house supplier rules and labour conditions change by venue and province.
We hold the audience experience and technical standard constant, then adapt the equipment, crew and build plan to what each room can actually support.
- Single production brief
- Regional sourcing
- Venue-specific plans
- Central show calling
Touring control
Decide what travels and what should be sourced locally
Touring every piece of equipment between cities is rarely the best use of budget. We identify the scenic, branded and show-control elements that protect consistency, then source commodity equipment and qualified crew close to each venue.
The result is one production plan with fewer freight miles, fewer surprises and a clear owner when the schedule changes.
How we work
- 01
Scoping call
A short call to establish the format, the date, the headcount, the venue position and the budget band. If we are not the right fit for the brief we say so on that call rather than three weeks later.
- 02
Concept and costed plan
You receive a written concept with a line-by-line budget, a supplier position and a delivery timeline. Everything proposed is designed to survive a real venue, a real load-in window and a real room.
- 03
Build and production
Suppliers are contracted, drawings are approved, technical is specced and the run of show is locked. You get a single point of contact rather than a supplier list to chase.
- 04
On-site delivery
Our team is on site for load-in, rehearsal, live delivery and de-rig. Issues are handled without being escalated to you mid-event.
- 05
Reconciliation
A final budget reconciliation and a debrief covering what worked, what we would change and what to lock earlier next time.
Send us the brief
The more of this we have up front, the faster we can tell you whether we are the right fit and what it is likely to cost. If we are not right for the brief we will say so.
- Suite 401, 222 Queen St, Ottawa, ON K1P 5V9, Canada
- CA: +13437005058
- info@pearllemongroup.com
Frequently Asked Questions
What does an event production company handle?
The technical and live-delivery system: staging, sound, lighting, video, scenic, power, rigging, crew, rehearsal, show calling, load-in and de-rig. We can work as the production partner to your planner or own the wider event scope as well.
Can you produce the same event in several Canadian cities?
Yes. We create one production specification and cue structure, then adapt equipment, crew and venue plans city by city while keeping the audience experience consistent.
Do you work with venue-mandated AV suppliers?
Yes. Where a venue requires its in-house team, we manage that supplier to the approved specification and integrate them into the same rehearsal and show-calling plan.
Can you support bilingual events in Canada?
Yes. Bilingual content, interpretation workflows, show documents and front-of-house requirements can be planned into the technical scope, particularly for Ottawa, Montreal and national audiences.
Related services
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Book a scoping call
Twenty minutes to establish the format, the date, the headcount and the budget band. You will leave the call knowing whether this is a fit and what happens next.
Prefer email? Write to info@pearllemongroup.com or use the booking page.