Single accountability
End to End Event Production
End to end event production means one team owns the event from concept through to de-rig: design, technical spec, fabrication, suppliers, rehearsal, show calling and the reconciliation afterwards. No handover between a planner, an AV company and a build contractor, and no gap between them for problems to fall into.
- Typical project value
- CAD $5,000 to $500,000
- Ideal lead time
- 8 to 24 weeks before the event date
- Capacity
- 20 to 2,000+ attendees
- Coverage
- Ottawa, Toronto, Montreal, Vancouver, Calgary and nationwide
Figures shown are indicative ranges based on comparable projects. Every quote is priced individually after a call.
Pick a time that suits you
What is included
Concept and technical design
Creative direction translated into stage plans, technical drawings, power and rigging requirements and a spec suppliers can quote against identically.
Staging, AV, lighting and scenic
Sound, lighting, LED, staging, set fabrication and video content produced as one package rather than five contracts.
Rehearsal and show calling
Speaker rehearsals, cue building, a written run of show and a show caller in comms running the room live.
Load-in, de-rig and reconciliation
Crew scheduling to the venue's windows, de-rig overnight, and a final budget reconciliation against the original costed plan.
Why the seams matter
Most failures happen between suppliers
When the planner, the AV company and the build contractor are separate, every interface is a place where responsibility becomes ambiguous. The venue's load-in window belongs to one of them, the power spec to another, and the thing that goes wrong belongs to nobody.
One contract removes the ambiguity. When something changes on site it gets solved, not negotiated.
One spec
Design that survives the venue it lands in
Every element is checked against the real access, the real load-in window, the real power supply and the real crew hours before it is proposed, so nothing has to be redesigned in the week of the event.
- Single contract
- One technical spec
- Named show caller
- Budget reconciled
How we work
- 01
Scoping call
A short call to establish the format, the date, the headcount, the venue position and the budget band. If we are not the right fit for the brief we say so on that call rather than three weeks later.
- 02
Concept and costed plan
You receive a written concept with a line-by-line budget, a supplier position and a delivery timeline. Everything proposed is designed to survive a real venue, a real load-in window and a real room.
- 03
Build and production
Suppliers are contracted, drawings are approved, technical is specced and the run of show is locked. You get a single point of contact rather than a supplier list to chase.
- 04
On-site delivery
Our team is on site for load-in, rehearsal, live delivery and de-rig. Issues are handled without being escalated to you mid-event.
- 05
Reconciliation
A final budget reconciliation and a debrief covering what worked, what we would change and what to lock earlier next time.
Send us the brief
The more of this we have up front, the faster we can tell you whether we are the right fit and what it is likely to cost. If we are not right for the brief we will say so.
- Suite 401, 222 Queen St, Ottawa, ON K1P 5V9, Canada
- CA: +13437005058
- info@pearllemongroup.com
Frequently Asked Questions
What does end to end event production include?
Concept, technical design, staging, AV, lighting, scenic and set build, supplier contracting, rehearsal, show calling, on-site delivery, de-rig and budget reconciliation.
Can you take over an event that is already part-planned?
Yes. We audit what is contracted, tell you honestly what is at risk and take ownership of the remainder from there.
Do you work with our existing suppliers?
Where they are good, yes. They are contracted into the same spec and run of show so accountability stays in one place.
Is management fee separate from supplier cost?
Yes. Fees are always stated separately from supplier costs so you can see exactly what is being spent where.
Related services
Event Production Toronto
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Event Management Canada
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Conference Management
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Book a scoping call
Twenty minutes to establish the format, the date, the headcount and the budget band. You will leave the call knowing whether this is a fit and what happens next.
Prefer email? Write to info@pearllemongroup.com or use the booking page.