Toronto
Trade Show Booth Rental in Toronto
Owning a booth only makes sense if you exhibit often enough to amortise it and have somewhere to store it. For one or two Toronto shows a year, renting the structure and printing fresh graphics gets you the same presence without the capital or the warehouse.
- Typical rental value
- CAD $5,000 to $75,000 per show
- Ideal lead time
- 6 to 12 weeks
- Booth sizes
- 10x10 to island configurations
- Included
- Structure, graphics, AV, install, supervision, de-rig
Pick a time that suits you
What is included
Rental structures
Modular walls, counters, storage rooms, arches and hanging signs configured to your space allocation.
Custom graphics
The structure is rented; the graphics are printed for you, so the booth does not look like a rental.
Furniture, AV and lighting
Screens, monitors, lighting, flooring, seating and demo furniture supplied as part of the same package.
Install, supervision and de-rig
Delivery, install before the show opens, technical supervision during show days and overnight removal.
Rent vs own
When renting is the right call
Rent when you exhibit once or twice a year, when the footprint changes show to show, when you are testing a new market, or when storage and refurbishment costs would exceed the rental itself.
Buy when you exhibit four or more times a year at a consistent footprint. We will tell you which side of that line you are on before quoting.
All in
One quote covering everything that hits the floor
Rental quotes get expensive in the gaps — electrical orders, rigging, drayage, cleaning. Ours names them up front.
- Structure and graphics
- Electrical and rigging
- Freight and drayage
- Install and de-rig
How we work
- 01
Scoping call
A short call to establish the format, the date, the headcount, the venue position and the budget band. If we are not the right fit for the brief we say so on that call rather than three weeks later.
- 02
Concept and costed plan
You receive a written concept with a line-by-line budget, a supplier position and a delivery timeline. Everything proposed is designed to survive a real venue, a real load-in window and a real room.
- 03
Build and production
Suppliers are contracted, drawings are approved, technical is specced and the run of show is locked. You get a single point of contact rather than a supplier list to chase.
- 04
On-site delivery
Our team is on site for load-in, rehearsal, live delivery and de-rig. Issues are handled without being escalated to you mid-event.
- 05
Reconciliation
A final budget reconciliation and a debrief covering what worked, what we would change and what to lock earlier next time.
Send us the brief
The more of this we have up front, the faster we can tell you whether we are the right fit and what it is likely to cost. If we are not right for the brief we will say so.
- Suite 401, 222 Queen St, Ottawa, ON K1P 5V9, Canada
- CA: +13437005058
- info@pearllemongroup.com
Frequently Asked Questions
Will a rental booth look generic?
Not if the graphics are done properly. The structure is standard; the printed surfaces, lighting and layout are yours.
What is included in a rental quote?
Structure, custom graphics, furniture, lighting, AV, freight, install, show-day supervision and de-rig. Venue-charged items like electrical and drayage are itemised rather than hidden.
How late can we book?
Six weeks is workable for a standard footprint. Graphics production and the show organiser's electrical deadlines are the usual constraints.
Can we rent for several shows in a year?
Yes, and at that frequency we will show you the cost comparison against building and storing your own.
Related services
Trade Show Booth Design
Trade Show Booth Design in Toronto
Trade show booth design and build in Toronto. 3D concepts, custom fabrication, graphics, install and de-rig for Toronto exhibitions. Book a call.
Exhibition Stand Builders
Exhibition Stand Builders in Canada
Custom exhibition stand builders in Canada. Design, fabrication, transport, install and de-rig for trade shows and exhibitions nationwide. Book a call.
Event Management Canada
Event Management Company in Canada
Corporate event management across Canada: conferences, exhibition stand builds, production and brand activations. Ottawa-based, delivering nationwide. Book a call.
Book a scoping call
Twenty minutes to establish the format, the date, the headcount and the budget band. You will leave the call knowing whether this is a fit and what happens next.
Prefer email? Write to info@pearllemongroup.com or use the booking page.